SABC Administrative / Secretarial in Johannesburg
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The main purpose of the position
To ensure sound financial and administrative processes are provided to support the effective day-to-day operations of the station.
Key Accountabilities
- Provide support to management and accurately capture discussions around the development and implementation of the channel’s business strategy.
- Capture ALL strategic documents of the station and file them accordingly.
- Plan, organize and control administrative activities pertaining to the specific area of operation.
- Prepare participants for strategy engagements – create templates, guidelines, and briefs.
- Manage the value chain around sourcing of new freelance contracts.
- Processing of freelance payments.
- Processing of supplier payments.
- Facilitate travel bookings, process S&T and KM claims for reimbursement for staff and management team.
- Handle general queries relating to payments and administration of the station.
- Co-ordination of station manager’s diary - internal & external meetings.
- Timeous and accurate preparation and management of documentation.
- Development and effective management of a filing system - electronically and manually to ensure easy retrieval of information and all records.
- Ensuring that all sensitive documents and or information are appropriately secured.
- Draft memos, minutes and monthly reports.
- Arrange venues and refreshments for meetings.
- Accurately taking minutes and ensuring accurate typing of all correspondence and proof reading of official documents in a professional manner
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- Coordination of meeting, farewell, workshops, refreshment and venues.
- Coordinate the station visits and direct them to the destinations.
- General office administration
- Adhere to South Africa’s Constitution, all broadcasting and other legislation, Icasa regulations, the BCCSA Code of Conduct, SABC editorial policies and radio news and current affairs style guide etc.
- Assist the development and ensure implementation of Standard Operating Procedures (SOP).
- Respond to risk imperatives to protect organizational integrity, create value, prevent financial loss and ensure compliance with applicable policies and legislations.
- Compliance with OHS requirements.
- Attend to internal and external customers/clients queries/ complaints
- Determine and serve customers/clients’ needs
- Work in conjunction with all radio station units’ objectives.
- Communicate with internal and external stakeholders
- Contract on the SABC’s Performance Management System in accordance with the organisational policy and procedures
- Be a team player and be able to give leadership to the team when required
- Coach and mentor junior team members(where applicable)
- Take part in employee relations campaigns to ensure a conducive and productive working environment.
Requirements:
- Diploma in Office Management/Administration, Communication, Media studies or relevant qualification (NQF Level 6)
- Proficiency in the SAP system
- Basic understanding of the broadcasting industry and media
- Filing system development and management
- Basic finance principles and PFMA understanding
- Minute taking, Computer literacy (various office applications)
- Excellent communication skills (verbal and written)
- Customer Service oriented/focused
- Problem-solving skills
- Planning and organising
- Time management
- Data & trends analysis and interpretation
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